Administrative Assistant

Back

Administrative Assistant

@ Fenstermaker

What does this job entail?

• We’re seeking an Administrative Assistant to support multiple departments within our Administration division’s efficient operations.
• Duties include assisting in contract preparations and organization, prequalification questionnaires, Certificates of Insurance review and verification, accounts receivable and invoicing, maintaining calendars, scheduling appointments, and coordinating meetings.
• The ideal candidate should prioritize confidentiality, exhibit proficiency in various office software programs, and embody our company’s core values while fostering customer engagement and satisfaction.

Additional responsibilities include:

• Maintaining accurate and organized filing systems for easy retrieval of documents
• Assisting with journal entries and data entry for accounting purposes
• Working with IT support service vendor(s) and managing the communications between vendor(s) and CAO
• Participating in planning and organizing company events by contributing ideas, coordinating logistics, and assisting with execution
• Multitasking efficiently, balancing various responsibilities, and adapting to changing priorities as needed
• Demonstrating independence in decision-making and problem-solving, prioritizing tasks effectively to meet deadlines

---

Qualifications:

Am I qualified for this position?

• High school diploma or equivalent
• Proficiency in Microsoft Office
• Excellent time management skills
• Experience with ISNetworld, Ariba, Avetta, etc. – preferred
• Detail-oriented with proficiency in organizational skills and time management
• Effective oral and written communication with a strong suit in interpersonal skills
• Twelve (12) months of administrative/office experience

---

How to Apply:

Apply online at https://www.fenstermaker.com/about-us/careers//.

Visit Site to Apply